Senior Advisor, Chief Safety Officer

Metrolinx

Job title: Senior Advisor, Chief Safety Officer

Company: Metrolinx

Job description: Metrolinx is connecting communities across the Greater Golden Horseshoe. Metrolinx operates GO Transit and UP Express, as well as the PRESTO fare payment system. We are also building new and improved rapid transit, including GO Expansion, Light Rail Transit routes, and major expansions to Toronto’s subway system, to get people where they need to go, better, faster and easier. Metrolinx is an agency of the Government of Ontario.

We embody our values in everything that we do. We Serve with Passion, Think Forward, and Play as a Team. If you can relate, we want to hear from you!

Our Safety division is a seeking Senior Advisor to provide support to the Chief Safety Officer in the areas of corporate administration, team governance and operations, senior management team advisory, stakeholder management, and enterprise strategy alignment activities. Provides support of the evaluation and development of policies and procedures, and coordinates and leads the development and implementation of CEO, SMT and Board reporting and initiatives. Represents Metrolinx with senior executives and management at the City of Toronto, the Ministry of Transportation to advance policy initiatives, advance intergovernmental strategies and coordinate project activities.

What will I be doing?

  • Supports the Chief Safety Officer in developing and executing the business planning strategy, ensures divisional plans/project plans are aligned with the Metrolinx strategic and business plans by:
  • Providing subject matter expertise through team discussions and report development and review process
  • Overseeing and creating reports for Senior Management Team
  • Overseeing and coordinating the development of Board and Board committee reports
  • Tracking and monitoring overall divisional governance effectiveness
  • Leading the implementation of the Sponsor model of project delivery across Metrolinx, develops and implements strategies and initiatives to build awareness, capacity and understanding, develops KPIs and tracks and monitors progress.
  • Providing creative analysis, expertise and advice on policy and planning issues within the framework of Metrolinx’s capital build program/initiatives
  • Manages special projects, team projects and vendors through all project phases (i.e. team selection, budget planning, request for proposal (rfp) tenders, project design, scheduling, and execution) for initiatives tasked by the CEO, SMT and / or the Board
  • Conducts research and advises on trend comparators and “best practice” organizations to align with corporate strategy
  • Develops and implements communication strategies and materials that support key initiatives and convey program changes to all stakeholders, including presentation materials that support divisional engagement strategy
  • Supports and fosters dialogue and intergovernmental engagement with key external stakeholders including City of Toronto, Transport Canada and Ministry of Transportation.
  • Manages stakeholders to address conflicting priorities or demands and manage complex situations on behalf of the Safety Division
  • Promotes initiatives and programs to stakeholders to gain support for their implementation and rollout
  • Manages requests and interactions for speaking engagements and other public appearances and interactions
  • On behalf of the Chief Safety Officer, manages multidisciplinary CEO, SMT and/or Board initiatives / projects in partnership with corporate stakeholders
  • Chairs and/or represents the business unit and its interests on internal and external committees and task forces, and identifies linkages to share policy and planning information and develop policy recommendations that address changing government priorities and directions.
  • Oversees and manages Safety Division office operations (i.e. Administrative processes, financial and human resources matters), on behalf of the Chief Safety Officer
  • Recognizes problems or situations that are new, or without clear precedent; evaluates alternatives and finds solutions using a systematic approach
  • Ensures that quality standards are adhered to during the development and implementation of divisional projects and Safety Division office input into enterprise projects
  • Supports the office of the Chief Safety Officer in estimating, budgeting and financial planning efforts as required by finance division
  • Develops and manages annual unit staff and professional service project budgets that adhere to corporate standards and applicable legislation and meet service delivery objectives.

Qualifications

  • Completion of a degree in Public Administration, Business Administration, Safety or related field. A Post-graduate (Master’s Degree) is an asset.
  • Minimum 6 years’ experience providing advice to senior executives, leading teams, managing and reviewing written materials and managing projects from inception to implementation
  • Planning, research, analysis, and problem solving skills and political acuity to advise senior officials on politically sensitive issues
  • Experience applying structured project management methodologies to develop project plan charters, track for optimal results, manage priorities, and meet timelines and deliverables
  • Demonstrated leadership skills and change management experience to manage multi-disciplinary division initiatives and projects teams
  • Strong relationship building and engagement skills with clients and stakeholders to ensure stakeholders expectations are well managed; to resolve conflicts / issues and to work with a variety of audiences
  • Ability to develop detailed reports and work plans to support the achievement of objectives
  • Proficiency in the use of project management software, MS Office (Outlook, Word, Excel, PowerPoint, Visio, Project Office, etc.) and other computer applications
  • Interpersonal, negotiation, and oral/written/presentation communication skills to develop and present reports, interpret policy, and provide representation on committees and task-forces, conduct negotiations, and facilitate stakeholder management.

Unusual Working Conditions:

  • Deals with unexpected changes to deadlines, tight time pressures and conflicting work demands and priorities from stakeholders
  • Position requires attendance at various external meetings with transportation stakeholders, municipal partners, provincial ministries and other jurisdictions that could occur outside of normal business hours.

Accommodation:

Accommodation will be provided throughout the hiring process, as required. Applicants must make their needs known in advance.

All applicants must be legally entitled to work in Canada. Metrolinx will be using email to communicate with you for all job competitions. It is your responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence, we recommend that you check your email regularly. If no response is received, we will assume you are no longer interested in pursuing the opportunity. Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any background information provided be misleading, inaccurate or incorrect, Metrolinx reserves the right to discontinue with the consideration of your application.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

AN EQUAL OPPORTUNITY EMPLOYER

Expected salary:

Location: Toronto, ON

Job date: Fri, 25 Sep 2020 22:37:15 GMT

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